Problem 01
A filename tells you nothing
Filename scan_002.jpg will never tell you if the date is readable or if it is even the right document. Without AI, somebody has to open every single file.
Check any document with AI
UK small businesses use PORTALD to check customer uploads for whatever matters to them. Simply type your check in plain English and get instant answers the moment a file arrives.
Type any check in your own words, with no rules or code to learn.
Ask about document types, expiry dates, registration numbers or signatures.
See green, amber and red flags the second a customer uploads a file.
Your logo and colours run through the whole portal.
14 days free. No card needed.
31-second walkthrough
The familiar problem
Where the time goes.
When customer uploads land in your portal, opening every single file to check dates, signatures and registration numbers takes time you do not have. PORTALD checks them for you the moment they land.
Problem 02
Wrong documents hold up jobs
If an expired certificate or missing page sits in a folder for days, the whole job gets delayed. PORTALD spots it on day one.
Problem 03
Rigid software gets in the way
Fixed template checkers fail because every document looks a bit different. PORTALD lets you type a quick instruction in plain English so you can check whatever you like.
In real life
What this looks like at work.
A trade office checking gas safety
Ask PORTALD: "Check this is a gas safety certificate, dated in the last 12 months, with an engineer registration number on it." Out-of-date or invalid certificates get flagged straight away.
An office asking for signed paperwork
Ask PORTALD: "Check that the signature, reference number and date are all filled in." Incomplete uploads get flagged before they reach your desk.
A busy Monday morning
Twelve files arrived overnight and PORTALD checked them all in seconds. Green items can wait, so you can jump straight to the ones that need a look.
Setting it up
One sentence is the whole setup
You do not pick from a list or build any rules. Ask for a document, type what it should show, and save. Here is the whole thing.
- Step 01
Ask for the file
Add the document to a checklist exactly as you do now.
UploadItem 1 of 3Name shown to the customerInsurance certificateShort note (optional)Any extra detail the customer needsAdd AI check - Step 02
Say what to look for
One button, one sentence. Change the wording whenever you want to check something else.
PORTALD AI checkRemoveWhat should AI check on upload?Check this is a gas safety certificate, dated in the last 12 months, with an engineer registration number on itYour own words. No rules to build.Save checklist - Step 03
Read the answer
Every file arrives with a colour and a short reason, so you know where to start.
Three uploads arrivedJust nowGas safety certificateDated within last 12 months, engineer reg #849201 verifiedInsurance policyPolicy number present, but page 2 scan is slightly blurredService certificateThis looks like a quote, not a service certificateOpen the flagged ones
Fictional example screens. Every document you ask for can have its own check, in your own wording.
Workflow
Automated document checks in 3 steps
Zero extra work for your customers, and a clear list for your team.
Type your check in plain English
Add a note like: "Check this is a gas safety certificate, dated in the last 12 months, with an engineer registration number on it."
PORTALD checks it on arrival
The moment a customer uploads a file from their phone or computer, PORTALD reads the document and checks it against your exact prompt.
See the result on your dashboard
Uploads show up with green, amber or red status badges and a short note explaining what PORTALD found.
Try PORTALD free for 14 days.
Add your logo, start inviting customers and see how much chasing PORTALD saves before you pay.
How flexible is the AI document checker?
Completely flexible. You can type any command in plain English, such as: 'Check this is a gas safety certificate, dated in the last 12 months, with an engineer registration number on it.' PORTALD checks for whatever you ask.
What sort of things can I ask it to check?
Anything you can describe in plain English: document types, issue and expiry dates, registration numbers, signatures, specific form fields, totals or photo clarity.
Can every document request have its own prompt?
Yes. Every requested file can have its own custom instruction, so a certificate and a signed form can be checked for completely different details.
How hard is it to set up?
It takes seconds. Click 'Add AI check', type what you want to look for in your own words, and save. There are no complicated rules or settings to configure.