Extras agreed on site
The work changes, but the price and scope are not written down.
A recorded yes
Send each variation as a PDF for acceptance, with the date and version on record.
Get the extras agreed before you do the work
Send quotes and variations for customers to accept online. Keep the agreed version alongside drawings and progress photos, so you spend less time explaining the paperwork and more time on the job.
14 days free. No card needed.
Record acceptance of quotes and extras before starting.
Share progress photos and collect snagging details.
Show connected Xero invoices in the same login.
Your logo and colours, from the login page to the customer portal.
builder-example.portald.co.uk
EBPowered by PORTALD
Dashboard
Hello, Chris
3 things to do
Checklist to finish1 item still needed for Kitchen extension.
Contract to reviewReview and accept Kitchen extension variation.
Invoice due£2,400.00 is currently due.
Checklists
1 openKitchen extension
2 of 3 sentSent to you 6 Oct 2026
Before we start
All receivedSent to you 18 Sept 2026
Try this with your own documents
Try one request you normally send by email. 14 days free, no card needed.
Keep the job and the paperwork together
A quick conversation is easy to forget. A clear record helps everyone know what was agreed.
Snagging photos in messages
You are piecing the list together from several conversations.
A form for snagging
Collect the description and photos together, under the right customer.
Questions about stage invoices
The customer needs the invoice and agreed quote to understand the amount.
Paperwork they can find
Keep quotes and documents in their portal. Connect Xero to show invoice PDFs alongside them.
Start with the next quote
Write quotes as you do now. Use PORTALD to send the PDF and record acceptance.
Add your logo
Make the customer portal look like your business.
Add the customer
Use the name and email of the person who approves the work.
Send the quote
Invite them and send the PDF for acceptance. You can see when they agree.
Guides for builders
Features for builders
Other industries
Try your next quote or variation here
Get one piece of work accepted online. Use the 14-day free trial to see whether a clearer record saves you admin later.
Start free trial
14 days free. No card needed. Solo is £25 + VAT/month if you subscribe.
Can I use it for variations?
Yes. Write the variation as a PDF and send it for online acceptance. PORTALD records the response; it does not write contracts or replace legal advice.
Do customers get alerts for every update?
No. Photos and updates appear when they sign in. Let the customer know when you have added something they need to see.
Can customers pay deposits in PORTALD?
No. They can view connected Xero invoices and download PDFs, but payments stay with your existing payment method.
Do I need a card, and what happens after 14 days?
No card needed. Try Solo free for 14 days, then subscribe for £25 + VAT/month if it works for you. Otherwise, customer access pauses and your setup stays saved. Solo covers up to 100 active customers.